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Site Specific ESMP (Environmental and Social Management Plan) of 4 Substations - Herat Electrification Project (HEP)


 
Description Site Specific ESMP (Environmental and Social Management Plan) of 4 Substations - Herat Electrification Project (HEP)
Attachments 25e3e54e1b240218f5b5d81a405a37ff.pdf
Publish Date 2018-01-03
Details

                                      

 

 

 

ISLAMIC REPUBLIC OF AFGHANISTAN

Da Afghanistan Breshna Sherkat (DABS)

 

 

 

 

 

Site-Specific Environmental and Social Management Plan (ESMP)

 

For Construction of Substations in selected four Districts (Karock, Hobai , Chesht, Pashtun-zarghoon) of Herat Province

 

 

 

Herat Electrification Project

 

 

 

 

 

 

 

 

 

August 2017

 

 

 

 

 

 

Table of Contents

List of Acronyms. 0

1. EXCUTIVE SUMMARY ………………………………………………………………………………………………………………..1

1.1. ProjectBACKGROUND.. …………..1

    1.2 PROJECT OBJECTIVE………………………………………………………………………………1

1.3 Project Components. 1

1.4. Subproject Description. 2

2.       Environmental and Social Management Plan.. 5

2.1 Introduction. 5

2.2     Purpose of the ESMP. 5

The ESMP: Aims and Objectives of the ESMP. 5

2.3 Legislative and Policy Considerations. 5

2.4     Summary of Environmental and Social Impacts. 6

2.4.1 Potential Negative Environmental impacts. 6

2.4.2 Potential Negative Social impacts. 6

2.4.3.       Labour Influx risk assessment 7

3.       Environmental and Social Management.. 8

3.1 ESMP Cost. 8

3.1 Environmental and Social Management Plan. 9

3.1.1 Pre-Construction Phase. 9

3.1.2.       Construction Phase. 12

3.1.3.       Operational and Maintenance Phase. 19

4.       Implementation of the ESMP. 22

5.       Grievance Redress Mechanism... 22

5.1 HEP Grievance Redress Mechanism GRM) 22

6.       Monitoring and Auditing.. 24

6.1 Introduction. 24

6.2 Reporting Procedure. 24

7.       Capacity Building.. 25

8.       Disclosure.. 25

9.       Training.. 25

Annex 1- Risk assessment identification and mitigation measures. 27

Annex 2: HEP (Substation) Sample Grievance Registration Form... 41

Annex 3: Monitoring Plan.. 42

Annex 4: Safety Sign Placement on Substations. 43

Other Necessary Safety Signage.. 48

WATCH OVERHEAD CLEARANCE - DANGER. Error! Bookmark not defined.

ANNEX 5: Procedures for Mine Risk Management. 56

Annex 6: Environmental and Social Guidelines for Contractors. 62

Annex 7: Environmental and Social Checklist for Screening of sub-projects under HEP project  64

ANNEX: 8 Grievance Redress Committee (GRC) 68

Annex 9 Summary of consultation meetings with communities-CDCs. 80

Annex 10: Employees’ Code of Conduct. 81

Annex 11: on public information poster on grievance service. 84

Annex 12- land donation agreement. 86


 

List of Acronyms

 

AP                   Affected Person(s)

CCMP             Contractor Camp Management Plan

CDC                Community Development Council

COO               Chief Operating Officer

CV                  Curriculum Vitae

DABS             Da Afghanistan Breshna Sherkat

EHS                Environmental Health and Safety

ESMF             Environmental and Social Management Framework

ESMP             Environmental and Social Management Plan

ESIA               Environmental and Social Impact Assessment

ESS                 Environmental and Social Safeguards

GOA               Government of (the Islamic Republic of) Afghanistan

HEP                 Herat Electrification Project

IFC                 International Finance Corporation

IR                    Involuntary Resettlement

GRM              Grievance Redress Mechanism

GRC               Grievance Redress Committee

LV                  Low Voltage

MEW              Ministry of Energy and Water

MV                 Medium Voltage

NDF                National Development Framework

NEPA             National Environmental Protection Agency (Afghanistan)

NGOs             Non-Government Organizations

PAP                Project Affected Persons

PCB                Poly-chlorinated Biphenyls

QA                  Quality Assurance

SFO                Safeguards Focal Point

STD                Sexually Transmitted Disease

ROW              Rights of Way

UNMACA      United Nations Mine Action Canter for Afghanistan

UXOs             Unexploded Ordinances

WB                 World Bank


 


  1. 1.       EXECUTIVE SUMMARY

 

Introduction

1.1Project Background

The Herat Electrification Project component -1 lot one is the construction of four substations in four selected districts ( Karokh, Pastun-Zarghoon ,Hobai ,Chesht) of Herat province, Afghanistan.

The general aims of project is providing electricity to households, institutions, and businesses in the selected districts of Herat Province.

commonly  it  have no potential adverse Social and Environmental impacts ,but some little negative impacts is predicated during implementation and operation phase, for which the following site specific Environmental & Social Management Plan (ESMP) is prepared to outline the types of control measures that must be implemented to reduce environmental and social risks during Construction of the substations

1.2 Project Objective

The overall project development objective (PDO) is to provide electricity to households, institutions, and businesses in selected four districts (Karock, Hobai ,Chesht,Pashtun-zarghoon).

 

1.3 Project Components

Component 1 – Electrification of Four Districts in Herat Province:

This component will support investments for building a new 110 kV transmission line, and four 110/20 kV substations and medium and low voltage distribution networks in four districts of Herat Province. The scope of the work includes:

 

Design, supply and installation of lattice towers, overhead conductors, optical groundwires (OPGW), insulators, grounding arrangement, foundations and civil works and all necessary fittings and equipment to construct a 25 km tapping transmission line to the new substation near Karokh from existing 110 kV transmission line between the existing Noor-ul-Jahad substation near Herat city and Salma Dam.

Design, supply and installation of power transformers, auxiliary transformers, switchgear, circuit breakers, surge arresters, current transformers (CTs), potential transformers (PTs), protection arrangement, grounding arrangement, telecommunication, relay protection, automation and dispatching systems and all necessary equipment and civil work to construct four 110/20 kV substations each with the capacity of 10 MVA in the districts of Chesht, Hobai, Karrokh and Pashtun-Zarghoon of Herat Province.

Supply of distribution transformers, overhead line and fittings, underground cables, aerial bunched cables (ABC), protection equipment, and connections from the network to final customers (including meters, meter boxes, switches, breakers and other materials) for electrification of households, businesses, schools, health centers and holy places in the districts of Chesht, Hobai, Karrokh and Pashtun-Zarghoon of Herat Province. Installation of distribution networks will be done by DABS.

Component 2 – Grid Densification, Extension, and Off-grid pilots in Herat Province: This component will extend grid electricity supply to other parts of Herat Province and test solar off-grid pilots.  Specific sub-projects will be identified and appraised during project implementation. Sub-projects to provide electricity to Internally Displaced People (IDPs) and returnees will also be considered under Component 2.  

Component 3 – Technical Assistance:

This component will finance technical assistance (TA) to insure timely and quality completion of the Project, to enhance DABS capacity in procurement, engineering studies and project management, to enhance financial planning for the utility, and to prepare a foundation for further extension and integration of the grid in Herat Province. The overall scope of this component includes:

 

Assistance to DABS for Project Implementation: This component would provide expert assistance to DABS in key aspects of project implementation including:  project planning and supervision, procurement, financial management, and feasibility assessments for candidate sub-projects under Component 2.

Environmental and Social Safeguards Measures: Social and Environmental impacts of the Project are expected to be small. An environmental and social management framework (ESMF) and a stand-alone Resettlement Policy Framework (RPF) exist within DABS.  This TA component would assist DABS in preparing project-specific and site-specific Environmental and Social Management Plans (ESMPs) and Resettlement Action Plans (RAPs) where needed.

Institutional Strengthening for DABS: This component will provide technical support and training to DABS personnel in areas where additional capacity building is required, particularly in procurement and financial management.  In addition, training will be provided to build local capacity in the Project areas to ensure the effective operation and maintenance of the new networks. Additionally, this component will support DABS in implementing awareness programs, especially targeted to women, on electricity uses as well as on health and safety aspects of electricity use and infrastructure. 

Studies for further Grid Extension: This component will support a feasibility study to investigate synchronization options and further grid extension in Herat province including geo-spatial analysis and load flow study of the system.

Development of a Grid Code:  Technical assistance would also support the review of existing standards and procedures and the preparation of a Grid Code for the Afghan power system consistent with best international practices.

Financial Modelling for DABS:  Development of a financial planning model that can be used to prepare pro-forma financial statements, cash flow projections, debt service obligations and financial ratios for DABS under alternative scenarios relating to capital investment, investment financing, sales forecasts, tariffs and input costs. The financial planning model will provide a sound basis for evaluating the potential for further commercialization of DABS, including its capacity to borrow on more commercial terms.

 

1.4. Subproject Description

1.4 a Karokh Substation: Karokh Substation located approximately  35 KM north east of Herat city ,3 Km far from Karokh District centre ( North turn is Saghariha village 9Km away from selected area  ,South turn is Herat Badgh main road and secondary School of Haji Abdul Rahman Tahiri 500 meter away ,east turn is desert and common wash, west turn is also desert and common wash) the size of selected land for  construction of Substation is 15 jeribs ( 30000 Square meter), it is communal rain fed land and donated by  beneficiaries community of Tahirian ,Saghariha and Dashtebedak villagers and it’s community land donation agreement are attached under annex 12

 Below is Karokh Substation selected area photo

 

 

 

 

 

1.4.b Pashtun- Zarghoon Substation: Pashtun-Zarghoon Substation located approximately 65KM Northeast of Herat city, 8KM far from Pashtun-zarghoon district centre( North turn is  Kagal village about 5KM away from Substation selected area, South turn is main road of Herat Ghor ,East turn is communal desert and West turn is also communal desert ,Southeast turn is police check point and Nor abad village ) ,the size of selected land for construction of substation in 15 Jerib ( 30000 Square meter) it is governmental land and communal desert and pasture the legal document of selected land is processed by Herat ARAZI and currently its under process in Kabul ARAZI.

Pashtun-Zarghoon Substation selected area photo as bellow

 

 

1.4.c Hobai Substation: Hobai Substation located approximately  96 Km Northeast of Herat city and  3.5Km far from Hobai district centre , ( North turn is desert and MTN antenna   ,South turn is Hobai Chesht common road ,east turn is desert, west turn is  Mola Qaisar road )the size of selected land for construction of Substation is also 15 jerib it is governmental land and desert ,the legal document of selected area is processed by Herat ARAZI and currently its under process in Kabul ARAZI.

 

 

1.4.d Chesht substation: Chisht Substation located approximately 165 KM east of Herat city and 2 KM far form Chisht district centre( North turn is  communal desert, South turn is also communal desert  ,east turn is chesht hill and desert and West turn is  common road )the size of selected land is also 15 jerib and its governmental land and communal desert the legal document is processed by Herat ARAZI and currently under process in Kabul ARAZI

Chesht Substation selected area photo as bellow

 

 

 

Table 1.1 summary information about four substations

S/No

Name of the District

Name of the Investments

Location ( Coordinates of the selected area

Voltage

Environmental & Social impacts

Distance from Herat city

Longitude

Latitude

1

Karokh

Substation

34 30 559

062 35 437

110/20KV

Low

35KM

2

Pashtun-Zarghoon

Substation

34 17 686

062 42 145

110/20KV

Low

65KM

3

Hobai

Substation

34 23 816

063 12 029

110/20KV

Low

96 KM

4

Chesht

Substation

34 20 804

063 44 046

110/20KV

Low

165KM

 

 

 

2.      Environmental and Social Management Plan

2.1 Introduction

The following site specific Environmental & Social Management Plan (ESMP) is prepared to outline the types of control measures that must be implemented to reduce environmental and social risks during implementation and Construction of the Karokh,Hobai,Chesht,Pashtun-Zarghoon Substations and its electrical and electromechanical parts of the Substations.

The potential environmental and social risks for construction of substations were identified during preparation of Environmental and Social Management Framework and consulted with relevant stakeholders including community representatives and affected persons from all selected districts.  The mitigation measures identified during that process are listed as specific commitments to direct performance criteria within the site specific ESMP for construction of Substations.

The site-specific ESMP complies with the principles and policies of the ESMF and RPF for HEP.

 

2.2       Purpose of the ESMP

The primary purpose of an ESMP is to mitigate/reduce potential environmental and social impacts of planned activities and to ensure that all identified environmental and social risks expected to occur during Construction works at Karokh,Hobai,Chesht and Pashtun-Zrghoon Substations are reduced to an acceptable level.

This will be achieved through engagement of all relevant parties in environmental and social management. In particular, this will include integrating environmental and social management planning with design, construction methods and operation planning.

The requirements of this plan are applicable to all on-site work carried out. All contractors and suppliers will be bound to comply with the requirements of this plan, in so far as they are applicable to the nature and scope of their work.

The scope of this plan embraces the risks created by the design of the Project, the short-term risks that will arise during the construction (the works the project is paying for) and any long-term risks that are influenced by the construction methods.

The ESMP: Aims and Objectives of the ESMP

 

  • Draws together the measures proposed to mitigate negative, and to maximize positive, environmental and social impacts, and groups them logically into construction of Substations with common themes;
  • Define a proposed institutional structure to govern the implementation of the ESMP;
  • Defines the specific actions required, roles and responsibilities for these actions, timetables for implementation, and associated costs; and
  • Describes capacity building and training requirements for the implementation of the ESMP.

 

2.3 Legislative and Policy Considerations

Legislation and policies that are relevant to construction of Karokh,Hobai,chesht ,Pashtun-Zarghoon  Substations and its electrical and electromechanical parts of the Substations are summarized in Table 1.1.

Table 1.2: Summary of relevant legislation and policies

 

Jurisdiction

Legislation or Policy

Relevance

 

World Bank

Operational Policy 4.01 & OP 4.12

Environmental/social assessment- land acquisition and resettlement

HEP ESMF & RPF

Environmental and Social Management

Govt of Afghanistan

Environmental Law (2006)

ESIA regulation (2017)- NEPA

 

IFC EHS guideline

Environmental impact assessment and management

Environmental health and safety

NEPA Pollution Control and Management in

Afghanistan

 

 

Policy discussion

 

Afghanistan Labor law

Labor issues, including child labor

MEW- Energy sector

Environmental and Social Safeguards Guideline (ESS- guideline)

Hygienic & Safety measures

 

 

 

 

2.4       Summary of Environmental and Social Impacts

2.4.1 Potential Negative Environmental impacts

The environmental impacts associated with the construction and electro-mechanical works are low because the selected place of substations are so far from residential area and community institutions it is desert and pasture, there will be   limited damage to landscape and green cover of the near surroundings of the proposed substations due to traffic of heavy machinery, storage of construction material and equipment in the area and workforce density, managing removal, storage, handling and disposal of used oil’s and lubricants, and petroleum products. Other impacts are loud noises and dust. These impacts are low to medium level and thus readily reversed or effectively managed with mitigation measures outlined in the relevant table. DABS will conduct a brief workshop to undertake risk assessment impacts of project activities under construction of substations including appropriate mitigation measures. For detailed of risk assessment process refers to Annex 1- Risk Assessment Identification and Mitigation Measures, which also includes the potential social risk assessments.

2.4.2 Potential Negative Social impacts

Generally there are no adverse social impacts seem in all four selected places for construction of substations, all substations (Karock,Pashtun-Zarghoon ,Hobai and Chesht) are selected in uncultivable land (desert), far from residential area and community institutions and there are no cultural heritage near to the selected places

 But Limited social safeguards impacts are predictable under construction of the substations in component 1, like community dispute from no electrified of all villages in first stage and complained from delay in project implementation, there might be community safety issues-labor influx risk, and dispute and or local demand to push for hiring local residents, instead of hiring labors from outside. There can also be disputes arise over whether a hiring or firing of an employee was proper.  

Absence of adequate measures considered to reduce impacts during construction (e.g., noise, vibrations, dust, and wastes) and construction activities may adversely affect the natural environment.

In addition there might be workplace complaints arising during rehabilitation activities, for which DABS has established Grievance Redress Committees both in community level and project level and will train them in grievance redress mechanism, complaint  registration method, grievance services according to project ESMF ,for more details refer to annex 8 on Grievance Redress Committee GRC and annex 9 on summary of consultation meeting with stakeholder and CDCs. 

 The GRM procedures as outlined in the approved ESMF will be followed.

 

 

2.4.3.   Labour Influx risk assessment

 

The construction of substations does not require a large influx of labor from outside the project area. Most of the unskilled workers will be recruited locally in the project area- only specialized staff are expected to be recruited from outside.  The specialized staff from outside will make about 20 percent and will be residing in labor camps in the selected districts- substations area. There will be proper location selected for labor camps, which will be away from the residential areas. Given that workers under the sub component “construction of substations” are expected to be largely recruited locally, the overall social impacts anticipated from the labor influx of workers and followers in the four sites in selected districts are rated to be low. Therefore, the labor influx related mitigation measures are likely able to be addressed solely through this site-specific ESMP. This site specific ESMP includes the employee code of conduct (see annex 10), which will be followed.


 

3.      Environmental and Social Management

DABS safeguards team during the process of risk assessment and preparation of ESMP identified environmental and social risks arising from all phases of the activities under Construction of Substations. The team also recommended adoption of specific mitigation measures to either:

  • Reduce risks assessed as high or medium to low, or
  • Ensure that risks assessed as low do not increase.

The following sections provide guidance to relevant parties for implementation of the mitigation measures for each project phase:

The risk level associated to construction of substations Social and Environmental impact are defined based on the assessment, during updated the Site Specific ESMP, and carried out by DABS team. 

 

3.1 ESMP Cost

The ESMP matrix includes estimated cost of various activities under construction of substations. The cost will be based on the assumption of DABS team which could be varied based on the specific mitigation activities and the contractor financial estimate, which will be submitted during bidding process.


3.1 Environmental and Social Management Plan

 

3.1.1 Pre-Construction Phase

Table 1.3a – Implementation of Design Phase Mitigation Measures

Activities/

Concerns

Potential impacts

Assessed Risk level

Mitigation measures

Monitoring

Indicators

Institutional Responsibilities

Estimated Cost

Implementation

Supervision

Design

-Submission of design that fail to address environmental and social issues.

-Social conflict

-Technical problem during construction and operation

 

 

Low

Under take design review

- Provide details of environmental and social

requirements to Contractors in the

documents

-undertake thorough social and technical investigation

-Undertake accurate technical survey

-Undertake community and stakeholder consultation meeting

Review and sign-off on all design before inclusion in documents

 

 

 

 

 

-ESMP included in design documents

-Implement modified community consultation plan

- adopt design standards which will minimize potential for construction problems

DABS  HEP project Manager and DABS

Procurement Manager

 

 

 

 

DABS SFO

Contractor to include  Social and Environmental mitigation measures in design documents  

 

 

 

 

 

 

 

 

 

 

 

 

Table 1.3b – Implementation of Pre- construction Phase Mitigation Measures

 

Activities

Potential impacts

Assessed Risk level

Mitigation measures

Monitoring Indicators

Institutional Responsibilities

Estimated costs

Implementation

Supervision

-Preparation of

Contractor

Camp

Management

Plan (CCMP)

- Increased risk of workforce

injury;

- Increased risk of damage to

built environment;

-failure of contractor to prepare

an acceptable CCM

 

-community safety- labor influx risk

 

-Risk of social conflict

medium

-Include requirements for CCMP in

specifications

- Apply QA principles to CCMP acceptance

-Discuss contractor proposals with DABS

 

 

 

 

A clause to be included in the contract to mandate hiring of local over those from other areas.

-Discussion with community representatives and provide common awareness regarding the project

-Acceptable CCMP drawing included in specifications

 

 

 

 

Written confirmation of CCMP acceptance by SFO+ consultant prior to works on site

-insure to follow up the mandate clause by contractor.

 

 

 

Discuss contractor proposals with community

Contractor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DABS HEP project manager and social safeguard team

Undertake consultation with CDC member as part of the CCMP acceptance

process

DABS SFO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- consultant firm

-Contractor to include training for safety labor influx risk and community safety

-DABS will conduct training for community local government representatives in Env.&Social issues ( gender and social inclusion included ) Public awareness of beneficiaries to use the grievance 20000$

Erection of

contractor

construction

camp

-Location in unsuitable site

 

 

 

low

-Identify suitable camp site in consultation with community elders and relevant district authorities  

- Obtain relevant approvals for camp location

-Suitable camp site identified

 

 

-Relevant approvals obtained for camp site.

contractor

 

 

 

DABS Herat electrification manager.

 

 

Contractor

provide

evidence of key

staff

qualifications

Low quality \ unacceptable

work;

- failure of Contractor to provide

evidence of key staff

qualifications

medium

-Include requirements for key staff

qualifications in bidding documents;

- Non-acceptance of Contractor work plan until

evidence is provided

Bidding documents include requirement for contractors to provide documentary evidence of key staff qualifications

DABS TEAM

 

DABS SFO

 

 

Construction Phase

Table 1.3c – Implementation of construction Phase Mitigation Measures

 

Activities

Potential impacts

Assessed Risk level

Mitigation measures

Monitoring Indicators

Institutional

Responsibilities

Estimated costs

 

Implementation

Supervision

Operation of

contractor

construction

camp

Increased levels of PM10 in camp

site especially

during summer

 

- Community inconvenience;

 

From;

- uncontrolled dust generated

from operation of Contractor

camp

medium

Undertake watering of camp site

-Implement approved work plan

-Submit regular monitoring reports

 

 

Making GRC at community and project level to register and satisfied the complainants

 

-Existing of proper ventilation

 

-Regular measurement of PM10

 

 

-Establish and maintain a register for recording public complaints about contractor performance

 

 

 

 

-Include requirement for regular watering of

camp site and construction sites during

summer in bidding documents

-Contractor to undertake

water spraying each day before start of work

and regularly throughout the day thereafter

and as otherwise directed by the site

supervisor

- Implement approved work plan

- Monitor and submit monthly reports on

contractor implementation of approved work

plan and mitigation measures

DABS

 

 

 

 

Contractor

 

 

 

 

 

 

Contractor

 

 

Consultant firm

Contractor to consider  ventilation and watering of the camp site and construction sites.

Operation of

contractor

construction

camp

-Contamination of soil, surface

and groundwater;

From:

- pollution and nuisance to the

community from lack of latrines,

Bathrooms, potable water and medical equipment.

medium

Include requirement for implementation of

mitigation measures in the bidding

documents;

- Provide workers with appropriate facilities;

-Undertake regular monitoring;

- Implement QA requirements

Check of data collection and log book for leakage

 

Number of sanitation facilities in the site

 

Quality and quantity of water point in the site

Bidding documents to include requirements

for workers to be provided with the following

facilities:

− Adequate numbers of functional

bathrooms and latrines (latrines may

be portable)

− Covered rubbish bins for scraps

− Adequately stocked first aid medical kit

− Trained person to provide first aid

assistance if required

- Bidding documents to include requirement for

provision of facilities for collection and

regular disposal of solid and liquid wastes

- Undertake regular disposal of solid & liquid

wastes

- Undertake regular monitoring to ensure

compliance with requirements

- Issue NCR and CAR for non-compliances

- CAR not to be released until non-compliance

is addressed

DABS

 

 

 

Contractor

 

 

 

Contractor

 

Contractor

 

 

DABS

 

 

 

 

Contractor

 

 

DABS- consultant firm

 

 

Contractor to include requirements facilities of workers in bidding documents

Management of

spills and

construction

debris

- Contamination of soil, surface

water and groundwater;

- Increased risk of injury;

From:

- failure to promptly attend to spills;

- failure to appropriately dispose

of construction debris/ spare parts

medium

Include requirements relating to spill

management and debris

documents;

- Include spill and debris/waste removal in Contractor

work plan;

- Promptly attend to oil spill

- Collect and dispose of construction debris in designated locations

- Monitor performance in accordance with QA

Provisions

Existing of the primary and secondary collection point

 

Availability of First Aid kit

 

Availability of trained First Aid provider in the work force

-Ensure that requirements relating to spill management and debris are included in bidding documents;

- Ensure that the Contractor addresses spill

management and debris removal as

inclusions in acceptable Contractor work

plan;

- Include requirement for Contractor to

promptly attend to oil spills in bidding

documents

-Ensure any oil spills are attended to promptly

- Ensure Contractor collects and disposes of

construction debris in designated locations

- Monitor Contractor performance in

accordance with QA requirements

DABS

 

 

 

 

 

Consultant firm with SFO from DABS

 

 

 

 

DABS

 

 

 

 

Contractor

 

Consultant firm with SFO from DABS

Contractor to include requirements of spill and debris in bidding documents

.

Risk of injury

-the newly hired workers face a higher injury rate

medium

Contractor to comply with health, safety requirements of GoA and the IFC/WB.

 

-Contractor to ensure that All employees practice and demonstrate a high standard of personal safety and hygiene.

 

-DABS’s SFO with consultant firm to monitor Contractor

performance and implement

- QA provisions as required

 

EHS guideline are provided and staff are trained

Ensure that requirements of relating to safety and hygienic included in bidding documents.

 

Ensure that all project staff follow safety measures.

 

-ensure all newly hired staff received training on safety and health issue.

 

Monitor contractor performance related to safety and health issue.

 

DABS

 

 

 

 

 

 

 

Contractor

 

 

contractor

 

 

 

 

 

Consultant firm and SFO

 

Contractor to include health and hygienic safety training for workers

Social impacts

-Arising Social dispute from not covering of all villages in first phase of electrification.

-Community Safety issues.

 

-Labor influx risk.

-

 

 

Community Disputes.

 

 

 

 

-Local community complaints and inconvenience from project activities

 

 

 

 

 

-Local community to push for hiring local residents instead of outsiders.

-Community inconvenience from delay in project implementation

Medium

GRC committee to satisfied  that all villages will cover in second phase

 

 

- Contractor to comply with safety guideline.

-A clause to be included in the contract to mandate hiring of local over those from outside

 –Undertake community and stakeholders consultation

The employee code of conduct (see annex 10) includes measures which will be applied.

 

 

-Making GRC at community and project level to register and satisfied the complainants

 

 

-A clause to be included in the contract to mandate hiring of local over those from outside

 

 

 

 

 

- GRC committee to satisfied community

 

Monitor GRC performance and complaint registration form

 

 

 

 

- Monitor contractor performance related to safety and health issue

 

 

 

 

-Implement the modified community consultation plan

 

 

 

 

 

Assure from performance and activation of GRC

 

-insure to follow up the mandate clause by contractor

- Monitoring of GRC performance

 , HEP manager.

Social Safeguard team

 

 

 

 

 

HEP manager

 

 

 

 

 

 

-HEP staff,

DABS Social Safeguard team.

 

Contractor

 

 

HEP Staff

DABS Social Safeguard team.

 

 

 

 

 

 

 

 

 

 

 

 

 

-DABS social safeguard team

DABS

 

 

 

 

 

 

DABS Social and Environmental safeguard team,

 

 

 

-HEP manager ,DABS Social Safeguard team.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-HEP manger and Social safeguard team.

 

 

 

 

 

 

 

Contractor to conduct community safety and Labor influx risk training

 

DABS will conduct training for GRC members regarding the Grievance Redress Mechanism and Grievance Registration  6000$

 

                                                              i.      Operational and Maintenance Phase

Table 1.3d Implementation of operational Phase Mitigation Measures

Activities

Potential impacts

Assessed Risk level

Mitigation measures

Implementation

 

Institutional

Responsibilities

Estimated Cost

Implementation

Supervision

Construction of Substations

 risk of injury and health issue

medium

Contractor to comply with health and safety duty under IFC EHS guideline.

-contractor to comply with health and safety law of Afghanistan

-Ensure all newly hired staff received training on safety and health issue.

 

Monitor contractor performance related to safety and health issue

Contractor

 

 

 

Consultant firm

Contractor and DABS SFO

Contractor to include Safety and health training  specially for newly hired staff

Storage and stock-pilling

Leakages of chemical.

Risk of injury.

Health and hygienic issue

medium

Contractor to comply with health and safety requirement under IFC EHS guideline.

Failure to comply with GoA law

Ensure reference is made to relevant guideline in the bidding documents.

 

Ensure all employees received training on handling and storage of equipment and spare  parts

 

 

Monitor contractor performance related to safety and health issue

DABS

 

 

 

 

Contractor

 

 

 

 

Consultant firm + SFO

 

Contractor and DABS SFO

Contractor to include health and safety requirements in BOQ

Maintenance of the

Substations

Contamination of soil, surface

water & groundwater

-Increased risk of injury

medium

Employees of(Substations who will be responsible for maintenance)  to promptly operate and maintain the

substations and to appropriately dispose the use oils and

or replace of spare part

Ensure all staff working in the substations received training in safety and hygienic issues.

 

Ensure to follow safety and health requirements outlined in the IFC ESH guideline and Afghanistan safety law.

Monitor contractor performance related to safety and health issue

Contractor

 

 

 

Herat Electrification Project staff

 

 

 

 

DABS

 

 

DABS SFO

Contractor to consider Safety and hygienic in contract documents

Local electrification issues

Arising Social dispute  the residents of villages which are not in plan for first phase  will demand to be connected to power grid.

Medium

GRC to satisfied  community

Inspection of document and performance of GRC

HEP manager.

Social Safeguard team

 

DABS

 

 

 

4.            Implementation of the ESMP

DABS- HEP team will be responsible for ensuring implementation of the ESMP. Other key parties in the ESMP implementation will be Herat Electrification Project Manager and the Contractor.

The DABS- safeguards focal officer and contractor assigned Social and Environmental focal point will be responsible for ensuring appropriate corrective action is taken by the Contractor for any failure to implement required mitigation measures during construction of Substations and it’s electrical and electromechanical parts of Karokh ,Hobai,Chesht,Pashton-Zarghoon Substations.

Where contractual agreements are entered into for work associated with rehabilitation work under construction of substations , HEP will:

  • include the ESMP in contract documents for all work to be undertaken by the contractors
  • ensure that the contractor comply with the requirements of the ESMP

 

5.            Grievance Redress Mechanism

All complaints about construction works under construction of substations will be directed to and recorded by the DABS safeguard focal officers. The safeguard focal officers will maintain a complaints register that records details of all complaints received, the action taken in response, where necessary, and any corrective actions or procedural changes implemented to prevent recurrence. The initiator of the complaint will be advised of the results of all investigations and actions taken. The register will be regularly audited by the HEP Project Manager (PM) to ensure timely response to complaints.

The safeguards focal officers will review the register daily and advise HEP PM of any relevant complaints. The Project Manager will then investigate the complaint and instigate any corrective action required.

In case of an appeal, the appellant will have the option to approach the DABS CEO.

 

5.1 HEP Grievance Redress Mechanism GRM)

The approved ESMF for HEP outlined GRM process, as following 

The GRM covers grievances related to both environmental and social concerns, including workplace complaints. The elements of the project’s GRM conducted or accessed at three different levels are:

 

  • Local GRC members with responsibilities.
  • Efforts made to resolve issues at community level/project level
  • A Grievance Redress Committee at district/project level
  • Appeal mechanism to DABS management
  • Capacity building support.
  • Information sessions for local communities and contractor staff to use grievance service.
  • Uptake channel for grievance registration- multiple uptake channels for grievance registration will be in place. For example, grievance registration form (please see annex 2 “sample grievance registration form. 
  • Local grievance logbook to  log grievance.
  • Registration of all grievances in the central GRM database of excel sheet to enable tracking and review.

 

Where an individual has a grievance she or he,   should, in the first instance, be encouraged to make use of existing local-level structures (e.g. CDCs/shura and village leaders) to try to resolve quickly any concerns or grievances related to project development and implementation.  The GRM structure that outlines the grievance handling process is shown below. It is worth mentioning the activities under component one will be happing within the premise of the Herat Electrification Project area where the HEP official will act to address grievances at level 1 (community or CDC).

Please refer to annex-2 GRM form, to be used by complainants.

DABS-Herat will conduct public information to inform local communities in four selected districts to use grievance service – please see annex 11 on public information poster on grievance service.  

 

GRM process outlined in Figure 1.1 below

If NO

 

If NO

 

If NO

 

End

 

End